Discover how to add a signature in Google Docs in this Juro explainer.
Google Docs provides a flexible and collaborative way for organizations to create and manage contracts. However, contracts created in Google Docs will often need to be signed in Google Docs too.
This explainer describes the two different ways you can create a signature in Google Docs and offers you a better, more efficient alternative to Google Docs eSignatures.
How to insert a signature in Google Docs
The first way to create an electronic signature in Google Docs is to insert one as a drawing. Let’s run through the steps you can take to do this now.
1. Open the version of the contract that you want to add your signature to in Google Docs.
2. Select ‘Insert’, which can be found in the header. Then select ‘Drawing’ from the dropdown menu, followed by ‘New’.
3. This will take you to a pop-up where you’ll be able to create a signature in Google Docs. Once you’re in the editor, select the line emoji from the toolbar and then click ‘Scribble’ as this will enable you to draw your signature by hand.
4. Now draw your signature in the editor. You can select the drawing and resize it by dragging the corners to make it bigger or smaller. Then click ‘Save and close’ to add the signature to your Google Doc.
5. The signature will then appear on your Google Doc. If it needs moving around, simply drag the signature like you would do to move any other visual element.
How to add a photo of a signature in Google Docs
You can also insert a signature in Google Docs in the form of an image.
To do this, you can either scan a signature that you’ve drawn on paper or take a photo of the signature you’ve drawn and upload it.
Once you’ve done either of these things, you’ll need to have a copy of the image stored in the device you’re using to sign the contract.
From there, you can add the image of the signature to the Google doc by selecting ‘Insert’ in the header of the screen, followed by ‘Image’ and ‘Upload from computer’.
You’ll be taken to a screen showing all of your files and images. Select the photo of your signature and press upload, or continue. This will add the image to the Google Doc where you can move and resize it, just like any other visual element.
While it is possible to insert a signature in Google Docs, it’s certainly not the preferred method of contract signing. In fact, there are a few limitations of a Google Doc signature.
Limitations of adding a signature in Google Docs
1. Doesn’t meet stringent security requirements
Firstly, adding a signature in Google Docs won’t offer the secure and traceable eSigning experience that many businesses favour.
The main reason for this is that there’s no identity verification required when you add a signature in Google Docs, and there isn’t a clear audit trail that captures the signer’s identity, IP address, and time of signing, either.
These features prove the authenticity of an electronic signature and help to ensure that documents haven’t been tampered or signed without signatory authority.
This is distinct from signing contracts in Juro where users have access to identity verification and immutable document record capturing the signature details.
2. Contracts need to be signed individually
Another limitation of adding a signature in Google Docs is that each contract needs to have the signature added to it individually.
This makes the process incredibly time-consuming for businesses managing large volumes of contracts as it means each needs to be opened and signed one by one.
A better, more efficient option would be to use an electronic signature tool that enables you to mass-sign contracts. This would remove the friction that occurs when you jump between files and enable your senior stakeholders to return to higher-value work faster.
“We completed two weeks of work in a day, thanks to Juro’s mass signing feature" Luke Hextall, People Operations, Gopuff
Juro users can select all of the contracts that need signing from their contract repository and sign these in bulk. This means signing hundreds of contracts in just a few clicks. To find out more about Juro’s mass sign functionality and native eSignatures, hit the button below to book a personalized demo.